DocuWare

DocuWare is a system to manage documents electronically in your organisation. It can automatically process any type of document, paper or digital, regardless of where it comes from, with internal control procedures. These internal control procedures help you to streamline your business processes and meet ISO quality requirements. DocuWare imports the documents, organises them, adds a fulltext index and makes them available for further processing.

DocuWare enables users to streamline any paper process within the organisation, such as
• scanning documents, processing and archiving incoming post and e-mails;
• putting together invoices, purchase orders and delivery notes;
• archiving and consulting technical files, including automatic version management.

Additional functions for file management ensure secure, controlled and registered access for end users. DocuWare can be extended with workflow functions and Web Content Management and it enables the user to integrate documents from different sources. This solution offers powerful ECM functionality (Enterprise Content Management) which ensures operability throughout the entire organisation. Via the INTERNET-SERVER module, your employees can consult documents and processes and retain all the same functions, even from outside company premises.

DocuWare offers outside comfort and security, an extensive range of document flow functions, versatile integration possibilities, user-friendliness and simple administration.
All these factors mean that DocuWare can grow with your requirements, well into the future.

With DocuWare, the capture of paper documents is a breeze. The EDM software controls your scanners and integrates your digital copiers. The built-in optical character recognition (OCR) analyses efficiently documents in an electronic filing cabinet word by word. DocuWare automatically reads the key terms, such as barcodes, names or addresses of senders, and makes them available as search keywords.
It is also possible to link the information to external databases.

DocuWare archive data and all types of business documents by printing them with the TIFFMAKER function. Printing from the original application using TIFFMAKER generates a true and unalterable TIFF or PNG image from the print data stream and stores it in the DocuWare file cabinet.
Data transfer is done via universal interfaces. The advanced systems, such as SAP and Navision, connect through certified interfaces. Incoming invoices can be archived automatically with barcode recognition and integration of keywords from external databases.

DocuWare can detect new files in specific folders and imports them automatically. In Microsoft Office files can immediately be stored in the repository through an add-on. Powerful functions complete the classification for archiving and provide full text indexing. A developer kit provides the integration of DocuWare to all kinds of applications.

It is possible to access the centralized archives from a PC connected to the Internet or an intranet. Whatever their type and origin, the documents are immediately found, classified and made available either thematically or through text searching. These records are integrated with other applications through standard interfaces and programming tools.

• A seamless integration of complex databases
• The automatic adoption of the classification criteria 
• A full-text indexing
• Controlled procedures using electronic certificates 
• The management of hierarchical storage and distributed data
• Support for CD, DVD jukeboxes 
• Automatic archiving on CD or DVD with the search software